Events

Audiovisual equipment checklist for a successful wedding

March 18, 20263 min readL'équipe Fox Rider

Organizing a wedding requires months of preparation, and the audiovisual aspect often takes second place. However, this is what you will be left with after the party: the images and sounds of your best day. Here is the complete checklist of the equipment to provide, item by item, to leave nothing to chance.

An outdoor ceremony: plan for video and sound recording before the guests arrive.

Video: capturing every emotion

Action cameras: the basics

Plan at least two cameras to cover several angles simultaneously:

Fixed camera: one GoPro Hero 12 Black on a tripod, facing the altar or the bride and groom’s table. It runs continuously and captures the entire ceremony without intervention.
Mobile camera: a second GoPro entrusted to a trusted relative for close-ups, reactions from guests and spontaneous moments.
Immersive camera (optional): a Insta360 X4 for 360 shots of the reception venue and the dance floor.

Drone: the cinema touch

A DJI Mini 5 Pro brings a spectacular dimension to your film: aerial shots of the estate, flyover of the outdoor ceremony, group photo seen from the sky. Be sure to check that the venue allows drones, respect the regulations in force and keep your distance from guests.

Multiplying the points of view ensures that you don't miss any highlights.

The sound: the atmosphere makes the party

For the ceremony and speeches

A wireless microphone: essential for greetings, speeches and testimonies. Place it near the speaker for clear sound.
A compact speaker: to broadcast entrance and exit music and interludes during a secular ceremony.

For the dance party

A DJ controller: the Pioneer XDJ-RX3 is perfect for the friend who runs the party.
Two active speakers on stands sized according to the size of the room.
A subwoofer for bass frequencies that make you dance.
A play of lights: even basic, lighting changes everything on a dance floor.

Essential accessories

Memory cards: plan plenty per camera, because 4K fills up quickly, and keep backup cards.
Additional batteries: a wedding day lasts 10 to 15 hours, anticipate rotations.
Tripods and mounts: tripod for the fixed camera, mini-tripod for tabletops, adhesive mounts for creative angles.
Extension cords and multiple sockets: sound equipment needs electricity, think broadly.
Emergency cables: jack, XLR, USB. Always have a duplicate on hand.

The day’s schedule: who does what?

Moment	Video	Her
Morning	Preparations of the bride and groom (mobile camera)	–
Before the ceremony	Installing the fixed camera	Microphone and speaker test
Ceremony	Two cameras + drone	Microphone for wishes + music
Cocktail	Mobile camera + drone	Light ambient music
Dinner	Mobile camera for speeches	Micro speech + background music
Evening	Action cameras + 360	Complete DJ set

A dedicated technical manager ensures that nothing stops at the wrong time.

Traps to avoid

Avoid repetition: test all the material the day before.
Underestimate autonomy: anticipate battery rotations throughout the day.
Forget the lighting: in the evening, without additional light, videos become dark and grainy.
Do not designate anyone: entrust the management of the equipment to a dedicated person all day.

Rent everything in one place at Fox Rider

At Fox Rider, you will find all the audiovisual equipment for your wedding: action cameras, 360 cameras, drones, DJ controllers and turntables. Order a few days before to have time to test everything, benefit from delivery throughout France and breakage and theft insurance available: your wedding deserves the best, without the price of the best.