Corporate photo booth: seminar, party, kids’ Christmas

Where to set up the photo corner at a seminar or a party

Location matters more than decoration. A photo corner placed in an isolated corner of the room stays empty all evening, however well it is set up. It is better to put it on a natural walkway, near the entrance, the cloakroom or the buffet, without blocking the main flow. The instax WIDE Evo camera suits this kind of spot well: it is compact and easy to move if needed. Having a power point nearby, even though the camera runs on its battery, is reassuring if the evening goes on longer than planned.

At a seminar, a spot close to the coffee break works well: participants already walk past it without making a special trip. At a party or a children’s Christmas party, being near the dance floor or the children’s area, depending on the audience, naturally draws people in.

Avoid areas too close to a loudspeaker or another loud source of noise: people hesitate to linger, write a few words or pose for a moment when conversation around them becomes impossible.

Also check that the spot stays accessible to every participant, including people with reduced mobility: a photo corner set up on a stage or behind a step shuts out part of the audience for no good reason.

The flow of participants, avoiding the queue

Some moments concentrate the crowd: guests arriving, the end of a talk, the start of dessert. Anticipating these peaks avoids a queue that puts people off rather than amusing them. Leaving a little space around the camera, so that two or three people can wait without treading on each other, is enough most of the time.

A small marker on the floor or a simple sign is enough to show where to wait, with no need for a formal queue at this kind of event. If the event spreads over several rooms, a second spot also helps to spread the crowd rather than concentrate it around a single camera.

Image rights: the consent of the people present

A photo corner in a professional setting raises a question not to overlook: the consent of the people photographed, especially if the pictures are meant to circulate beyond the private circle, for instance in internal communication. The principle is simple: it is better to tell participants beforehand than to explain afterwards why their photo was used.

If minors are present, the consent of the holders of parental authority must be obtained before any use of their image beyond the simple keepsake handed out on the spot. This point deserves care, before the event rather than on the day. Unless stated otherwise, it is best to treat the prints handed out on the spot as private use, and any wider distribution as a separate decision, taken with the consent of the people concerned.

A short mention on the invitation or at the reception desk, saying that a photo corner is planned during the evening, lets everyone decide with full knowledge rather than discovering the activity on the spot.

Many companies already have an internal policy on the use of employees’ images. It is often enough to remind people of it before the event, rather than improvising a new one for the occasion.

Prints to take home, and the photographer option

Each participant leaves with their instant print, with no extra step: the camera prints on the spot, on demand, which avoids any queue around a separate printing point. For organisers who would rather hand over the activity than ask a colleague to look after it, a photographer remains available as an option, on quotation, as part of a service presented on the services page.

This option suits a large company event in particular, where none of the organisers has time to keep an eye on film refills between two tasks, or a children’s Christmas party where everyone’s attention is already on the children.

Delivery the day before: organising the set-up

The equipment is delivered the day before the event anywhere in mainland France, or can be collected free of charge in Lyon. That leaves time to test the camera and prepare the backdrop and the table, without depending on a same-day delivery. It is still useful to decide in advance who will receive the parcel and set up the photo corner before the first participants arrive; a booking is prepared simply on the booking page.

Letting the venue’s reception know about this early delivery avoids a parcel waiting unattended, especially in a room hired for the occasion and closed the evening before.

A quick test of the camera when the parcel arrives, even before preparing the backdrop and the table, lets you spot a possible problem while there is still time to deal with it.

If a photographer covers the event as part of a service, a set of photo prints is included free of charge, whose size depends on the event and is confirmed to you in writing with your quote.

See the photo booth rental